Operations

Full-time, Permanent
Salary £23,771 – £24,825 per annum (Band 7)
Plus generous benefits package
Hybrid / flexible working

ABOUT THE ROLE

Are you a people person with a talent for analytics and systems? We are looking for an HR Assistant to help us deliver an engaging colleague experience ensuring NGS is a great place to work for all.

If you thrive working in a team and have proven experience in a similar HR operational role, with excellent IT and communication skills, we want to hear from you.

As the HR Assistant you will provide admin support for a wide range of colleague life cycle processes with a focus on general enquiries and our monthly HR payroll process. You will work closely with our enthusiastic and dedicated HR colleagues to create a culture of continuous improvement and embrace the values and objectives of the organisation.

There is plenty of opportunity to learn new skills and develop in this role. 

THE DIFFERENCE YOU’LL MAKE

In all that you do, you’ll support the HR team to achieve the aims of our people strategy delivering an engaging colleague experience for all. Reporting to the HR Officer your responsibilities will include but not be limited to:

Effective management of the HR team mailbox. You will be asked to respond in a professional and timely manner to varied internal colleague and external stakeholder enquires. Using your judgement to escalate more complex requests across the HR team.

Supporting the monthly HR payroll process through the accurate and timely entry of all permanent and ad hoc colleague changes to the HR system ensuring strict monthly deadlines are met.

Processing of overtime and allowance information to ensure colleagues are paid accurately and on time. 

Admin support including correspondence, system entry and paperwork issue for a variety of colleague lifecycle processes including:

Colleague terms and conditions amendments

Flexible working requests

Offboarding

Colleague background compliance checks

Working with colleagues to support the launch and roll out of the new HR self-service software.

Supporting HR colleagues at employee relations meetings including coordination of meetings and administration support (minute taking, correspondence, etc). 

Working closely and flexibly with HR colleagues to support ad hoc duties and projects to create a culture of continuous improvement and embrace the values and objectives of the organisation.

WHO WE ARE LOOKING FOR

In answering our quick questions tell us more about you, how you meet the requirements, and what you will bring to the role. This will be your opportunity to stand out as well as tell us what you are looking for from us. To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

Strong proven experience as an HR Assistant or another HR relevant role, preferably with a systems and/or payroll focus.

Analytical with a high level of accuracy, attention to detail and numerical ability.

Team player with ability to work collaboratively.

Excellent knowledge of Microsoft Office products, including MS Teams.

Confident MS Excel skills including Formulas, VLookUp, and Pivot Tables.

First class communication skills both written and verbal.

Strong admin and organisational skills with a methodical approach to work including effective prioritising of tasks and working to strict deadlines.

A drive to continuously improve processes and procedures.

Ability to review and interpret information from a range of sources to effectively respond to queries. 

Ability to show diplomacy and tact whilst being discreet and maintaining confidentiality.

Flexible and adaptable to change.

Desirable

Human Resource Management Degree or equivalent experience / CIPD Qualified.

Experience of working with HR and/or payroll systems.

Experience of note taking for any colleague meetings including disciplinaries.

Full-time, Permanent
Salary £41,973 – £47,565 per annum (Band 4a)
Plus generous benefits package
Hybrid / flexible working

ABOUT THE ROLE

Are you an experienced Building Surveyor who would like to join a client side Estates team managing an exceptional portfolio of beautiful listed buildings and important art collection facilities?

With an entirely Edinburgh based property portfolio which includes 4 Grade A listed Gallery buildings, we have a diverse range of capital projects and maintenance works to provide an exciting breadth and depth of workload to conserve and support these buildings continuing to share our national art collection and provide an exceptional visitor experience.

This is an exciting time to be part of our enthusiastic and dedicated team while we implement our new asset management methodologies and systems to develop a robust estate strategy and capital investment plan across our stunning owned and leased estate, whilst faced with the challenges of listed buildings and ensuring minimum disruption to our galleries for our visitors.

The role will require the following building surveying core competencies: Building pathology, Construction technology and environmental services, Contract administration, Design and specification, Inspection, Legal/regulatory compliance, and Fire safety. Other optional competencies required for the role will include client care, health and safety, sustainability and inclusive environments, procurement, and tendering, works progress and quality management and conservation.

THE DIFFERENCE YOU’LL MAKE

You will play an important part in conserving these outstanding listed buildings for the future and ensuring the protection of one of the finest collections of art for a wide public audience to continue to enjoy. You’ll work closely with Estates and FM colleagues, consultants, and contractors as well as other senior managers across the organisation to ensure operational requirements are achieved

Estates Operations

Responsible for all planned maintenance and response maintenance for the building fabric, including undertaking space planning, lease management and fulfilling premises related Health and Safety duties such as asbestos responsible person.

Estates Strategy and Capital Investment planning

Working closely with the Head of Estates (a Chartered Building Surveyor), responsible for developing and delivery of the NGS Investment plan programme and assigned capital projects as the technical lead on building fabric, including undertaking regular condition surveys, and developing and implementing forward maintenance plans:

Project Management of Capital Works

Project managing allocated building fabric projects, from inception to handover and into use. For minor projects this may be for full PM and contract administration/supervisor responsibilities and tasks, or for larger projects then managing consultant Project Managers for construction delivery and taking the role of “client side” PM.

WHO WE ARE LOOKING FOR

In answering our quick questions tell us more about you, how you meet the requirements, and what you will bring to the role. This will be your opportunity to stand out as well as tell us what you are looking for from us. To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

Degree level qualification in a relevant building surveying subject.

Chartered membership of an appropriate professional institute (i.e. RICS) or working towards, and/or Masters equivalent qualification in a relevant subject. Core competencies as a building surveyor as per RICS competency framework.

Experience of delivering planned and response maintenance on multi-site estates, including strong building pathology skills and design/specification and procurement experience.

Extensive knowledge of building fabric and construction and strong technical knowledge to apply to the maintenance and operation of the estate, including building regulations, fire safety management, asbestos management, and planning legislation.

Experience of undertaken condition surveys and lifecycle investment planning.

Relevant experience of scoping, briefing and project managing capital works projects for building projects to time, quality and within budget.

Procurement and contract administration experience across various forms of construction contracts (e.g. NEC, SBCC, etc.).

Strong IT skills – competent in use of Microsoft 365 packages, Microsoft project, excel, word, AutoCAD and CAFM systems.

Excellent planning, organisation, and communication skills.

Health and Safety – strong working knowledge and experience of CDM regulations (particularly client duties), along with general premises related H&S legislation.

 
The following knowledge, skills, and experience are desirable:

Experience of public sector procurement.

Experience of managing and maintaining listed buildings and conservation.

Working experience of BIM and Asset Information Models (e.g. RICS NRM).

Full time, Fixed Term
2 x roles from April 2023 for 5 months
Salary £21,055 per annum pro rata (Band 8)
Plus generous benefits package

ABOUT THE ROLE

Are you looking for a job with a difference where no two days are the same? Discover our exciting opportunities to gain some experience as a Trainee Art Handling Technician. Whilst it would help if you like art and are interested in it, it’s not essential. You’ll work across all four of our stunning Galleries based in the heart of Edinburgh as well as our arts store at Granton Art Centre handling our incredible art and being part of the team installing exciting exhibitions.

The Art Movement Team works to national standards supporting complex national and international programming in the handling, packing, movement, installation and location tracking of a wide variety of artworks, including NGS Collection works and those on loan to NGS.

In this role you will ensure the safe movement, transportation and installation of all artworks within the NGS, including collections from and returns of artworks to lenders. You will also assist in maintaining the upkeep of the storage areas, exhibits, tools and equipment.

THE DIFFERENCE YOU’LL MAKE

In all that you do you will be part of a small, dedicated team supported by the Art Handling Technicians and the Senior Art Handling Technicians. Reporting to the Art Movement Manager your responsibilities will include:

Providing safe and efficient movement of art works, packing and unpacking objects.

Maintaining location records and relevant paperwork following NGS procedures.

Sharing responsibility for the care and maintenance of equipment, including highlighting any concerns as appropriate.

Developing an awareness of and commitment to health and safety compliance and best practice.

WHO WE ARE LOOKING FOR

In answering our quick questions tell us more about you, how you meet the requirements, and what you will bring to the role. This will be your opportunity to stand out as well as tell us what you are looking for from us. To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

You must have excellent manual dexterity and high standards of accuracy and attention to detail.

Some experience in the safe handling and movement of works of art would be advantageous.

Calm and methodical approach to work.

You will have a helpful manner and flexible approach, great communication skills and enjoy working flexibly as part of a team and committed to getting the job done.

An ability to recognise potential issues and consider when to seek advice.

Apply sound judgement with regards to maintaining confidentiality.

Good IT skills.

Commitment to updating skills and knowledge.

The following knowledge and experience would also be desirable:

Awareness of Health and Safety issues in the workplace.

Some experience of working at height and manual handling.

Current Driving License.

Full time, Fixed Term
2 x roles starting from April 2023 for 5 months
1 x role starting from 12 May 2023 for 5 months
1 x role starting from 01 June 2023 for 10 months
Salary – £25,027 – £26,199 per annum pro rata (Band 7a)
Plus generous benefits package

ABOUT THE ROLE

Do you have previous experience as an Art Handling Technician? If so, we would love to hear from you. We are currently looking for 4 fixed term Art Handling Technicians to join our team. You’ll work across all four of our stunning Galleries based in the heart of Edinburgh as well as our arts store at Granton Art Centre handling our incredible art and being part of the team installing exciting exhibitions.

The Art Movement Team works to national standards supporting complex national and international programming in the handling, packing, movement, installation and location tracking of a wide variety of artworks, including NGS Collection works and those on loan to NGS.

In this role you will ensure the safe movement, transportation and installation of all artworks within the NGS, including collections from and returns of artworks to lenders. You will also assist in maintaining the upkeep of the storage areas, exhibits, tools and equipment.

THE DIFFERENCE YOU’LL MAKE

In all that you do you will be part of a small, dedicated team of Art Handling Technicians who are supported by the Senior Art Handling Technicians. Reporting to the Art Movement Manager your responsibilities will include:

Providing safe and efficient movement of art works and other objects within NGS and to other institutions, including risk assessments and method statements as required.

Contributing to resource and planning discussions as required in line with skills and experience.

Leading on individual project elements as requested.

Maintaining location records and relevant paperwork following NGS procedures.

Packing and unpacking objects and checking conservation condition reports.

Undertaking courier duties for NGS.

Sharing responsibility for the care and maintenance of equipment, including highlighting any concerns as appropriate.

WHO WE ARE LOOKING FOR

In answering our quick questions tell us more about you, how you meet the requirements, and what you will bring to the role. This will be your opportunity to stand out as well as tell us what you are looking for from us. To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

Whilst a knowledge and appreciation of art would be beneficial it’s not essential. However, you must have proven skills and experience in the safe handling and movement of works of art within a museum or gallery environment.

Awareness of and commitment to health and safety compliance and best practice.

High standards of accuracy and attention to detail as well as an excellent manual dexterity.

With the ability to work calmly and carefully under pressure you will actively anticipate and plan for potential problems.

Can demonstrate sound, timely and appropriate decision-making skills taking responsibility and using initiative.

You will have a helpful manner and flexible approach, great communication skills and enjoy working flexibly as part of a team with the ability to work alone and committed to getting the job done.

Apply sound judgement with regards to maintaining confidentiality.

Good IT skills with proficiency in Microsoft Word and Outlook.

Demonstrable commitment to updating skills and knowledge.

Current driving licence.

The following knowledge and experience would also be desirable:

Willingness if required to train towards a category C (formerly known as HGV) driving licence if not already held.

Experience in completing risk assessments and method statements, working at heights and heavy lifting operations.

Experience with modern or complex installations.

Familiarity with a collections management database.

The Visitor Experience Team Leader will lead and co-ordinate the day-to-day visitor operations within Hunterian venues to ensure an environment that is engaging, secure and provides an excellent visitor experience. They will have responsibility for the smooth operations of The Hunterian venues managing and motivating up to 30 team of Visitor Experience Assistants to meet public expectations and standards in a major visitor attraction, achieving the strategic themes and purpose of The Hunterian through a proactive and consistent attitude to the visitor experience. Primary objectives will be championing enhanced visitor engagement, ensuring that visitors have an enjoyable, safe and inspiring experience and that of the security of the Collections.

This job is primarily about helping to maintain high standards of presentation and safety internally and externally for our many visitors. We are willing to consider candidates with any amount of experience, from a junior who will be trained in all aspects of the role, to an experienced technician who can hit the ground running, to a specialist electrician who will take responsibility for electrical maintenance as well as general tasks.

You will be responsible for maintaining all exhibits, lights and effects in full working order. You will also be involved in prototyping and building new exhibits. Tasks will be allocated according to your skill set.

Basic skills or the ability to learn in all or most of the following: electrics, joinery, painting and decorating, plumbing and IT skills. Good communication skills, numeracy, organisational abilities, and initiative. Ability to work well on own or with others. Flexibility to work outside the normal opening hours of the building, for those jobs that need done when no visitors are present.

We are seeking a Housekeeper to provide an efficient and effective cleaning service throughout the public, staff and accommodation areas of Scone Palace, ensuring a high standard of cleaning is delivered and maintained. The role requires a good standard of housekeeping knowledge and skills and a desire to deliver the highest level of service and a professional approach. Some specialist cleaning may be required and training will be provided.

Candidates should be able to:
– Work unsupervised in a busy environment

– Be helpful and polite when interacting with colleagues and members of the public

– Work well within a team and have a flexible and adaptive approach and positive attitude

– Maintain excellent time-keeping and attendance and professionalism

– Be willing to undertake any training necessary for the role

Main responsibilities include :
Office, Palace and Accommodation cleaning as per duty sheets, this will include: vacuuming, dusting, emptying bins, WC cleaning & re-stocking, mopping, changing beds and some specialised cleaning duties.

Hours of Work:
5 days per week (weekend work will be required on a rota basis)

– Hours of work may vary but are are generally 7.00am to 2.30pm or 8.00am to 3.30pm

– There may be shifts required outwith these hours dependant on events at the Palace

– Flexibility is essential to fit in with Palace Events & Functions requirements

An application form and detailed job description is available to download from:
www.scone-palace.co.uk or telephone 01738 554920

Please apply to:
anne@scone-palace.co.uk or Scone Palace, Perth, PH2 6BD